CIS Central Pool equipment is available to University of Hawaii at Manoa faculty and staff for academic and classroom support. Equipment reservations may be made in person or by telephone, 956-8075. Faculty may authorize students to pick-up and return equipment. The user is responsible for the care and security of the equipment during the loan period. Instructions for equipment operation are available through CIS. Satellite equipment pools have been established in various classroom buildings on campus to provide greater accessibility to technology.

Reservations

Faculty and staff may reserve equipment in person at the CIS Multimedia front desk in Kuykendall 103 or by phone at 956-8075. Reservations are accepted up to one semester in advance . Equipment is reserved in the name of faculty or staff. Cancellations may be called in any time prior to the scheduled check-out.

Although reservations are not required, CIS recommends advance reservations to avoid delays or problems with equipment availability. Weekend requests for equipment reservations may be left on Voice Mail at 956-8075. A technician will return the call to verify the availability and/or confirmation of the equipment requested on the following workday (Monday through Friday, 8:00 am to 4:30 pm, except holidays). CIS Voice Mail is always in operation.

Equipment Loan

Equipment is picked-up and returned at the CIS Multimedia front desk in Kuykendall 103. CIS Multimedia technicians and staff will ask for a current University of Hawaii ID at the time of equipment pick-up. New faculty and staff may bring a memo or letter from their department or another official document to verify status as a university employee. Faculty and staff may authorize a student to pick up the reserved equipment by providing the student's full name at the time of reservation. The student will be asked for a UH ID card upon pick up. The faculty or staff member assumes full responsibility for the equipment

Faculty and staff may authorize a student to reserve selected equipment with a CIS Authorization Form, a memo on department letterhead, or a copy of a class list. Students will be entered as CIS clients for the duration of the authorization, up to the end of the semester or Summer Session.

Equipment can be picked-up and returned between 8:00 am and 4:30 pm, Monday through Friday, except holidays.

Equipment Loan Policies

Equipment is usually loaned for only the class period(s) or the event when it will be used. Equipment may be borrowed overnight if needed and if kept in a secure location. CIS requests equipment to be returned within 24 hours, however special arrangements can be made if circumstances warrant and equipment is available. Equipment needed for weekend usage may be borrowed Friday afternoon and returned Monday morning. The user is responsible for the care and security of the equipment during the loan period.

Equipment is picked-up and returned by the user or an authorized representative. CIS does not have the resources to deliver equipment. The course instructor may provide the name of the student or other representative who will pick up the equipment. The user or authorized representative must provide a current UHM ID to the CIS staff at the time of equipment pick-up.

Students may reserve and borrow Camcorders, Digital Cameras, or tape recorders for class projects with authorization. This equipment may be borrowed for overnight or weekend usage, if available. The student and the authorizing faculty or staff member are responsible for the proper care and security of the equipment.

Faculty or staff may submit a CIS Student Authorization Form, send a signed memo on department letterhead listing the student's name, the course number, the dates of authorization (up to the end of the current semester), and the equipment to be used, or providing a copy of the class list. The name, office (building and room number), and phone number of the faculty or staff member providing authorization needs to be included with the authorization. Student authorization is valid only through the specified terminating date or the end of the semester, whichever is earlier. Additional authorization dates require a new form or memo.

Training for Camcorder usage is available at the CIS MultiMedia front desk, Kuy 103. Although advance arrangements are not necessary for training, it is highly recommended. Camcorder training takes about 10 minutes for basic operational skills. Training is not required. If the user is familiar with Camcorders, CIS staff can, upon request, demonstrate special features of the equipment.

The user is responsible for damage or excessive wear to equipment due to carelessness or neglect, although normal wear is anticipated.

If reserved equipment is not picked up by the scheduled start time, the reservation is logged as a "No Show." Equipment reservations can be canceled in person or by phone any time before the scheduled loan period.

Equipment, with all its component parts, is due as noted on the reservation. A "Late Return" will be noted in the database if the equipment is not returned on time or if any component parts are not returned with the equipment. Equipment loans can be extended in person or by phone, if the equipment is available. However, it may be necessary to return the equipment and reserve new equipment, depending on the equipment usage.

Any combination of 3 "No Shows" and "Late Returns" logged into the system automatically locks out the client's name and future reservations are not accepted. Special arrangements must be made to reinstate the client.

Instruction/Training for CIS Equipment

CIS will provide instruction for the operation of any Central Pool or classroom installed equipment. Faculty may arrange group instruction for Teaching Assistants. Individual instruction can often be completed before the reservation time. Most equipment is user friendly and instruction usually takes a few minutes. For more information or to arrange training, call CIS (956-8075).